Terms & Conditions for UK Model Portfolio Clients
All clients should read and understand the following before booking a model
Confirmation of Booking
As required by the Department of Employment regulations, Sandra Reynolds
booking confirmation containing the terms of the booking must be signed and
returned by the client.
Booking Fees
1. All fees are based on the following:
Full day = 8 hours
Half day = 4 hours
Minimum booking time = 2 hours
2. Excluding equity contracts, models' time will be charged at the hourly
rate unless a half day or full day booking has been pre-arranged in writing.
Overtime is charged at the agreed hourly rate and taken to the next hour up.
Overtime rates apply outside 0900-1800 hours.
3. The agency charges a supplement on model and usage fees on all bookings
except Equity contracts. Both agency fees and model fees will be invoiced by
the agent. Unless otherwise agreed at the time of booking the model
disbursement is included at 66.66% and the agent's fee at 33.33% of the
invoice total. VAT and any agreed expenses will be added where appropriate.
4. All fees quoted are for standard usage unless otherwise requested in
writing. The standard use covers the right to use the image in the UK only
for up to 1 year unless otherwise agreed in writing.
Mixed Agency Bookings
In the event that models from other agencies are working on the same
assignment providing the same service as models from Sandra Reynolds, Sandra
Reynolds reserves the right to charge at the same rate as the other agency.
Additional Fees
To be agreed at the time of booking:
Additional fees are payable for the right to use the photographs (or
reproductions, or adaptations of, or drawings therefrom, either complete or
in part, alone or in conjunction with any wording or drawings including
electronic imaging) for all known or anticipated purposes other than the
initial permitted use (e.g. for packs, swing tickets, record covers,
show-cards, posters etc.). Unless otherwise agreed in writing, the
'permitted use' covers editorial, experimental or press advertising.
To be agreed after the booking:
It is the client's responsibility to notify the agent and negotiate
additional fees (including extensions of existing agreements) for any usage,
which may be required or anticipated subsequent to the time of booking.
Exclusion Fees
A special fee will be negotiated when the work is in conjunction with a
product which preludes work for competing products. It is the clients
responsibility to check whether conflicting work has been done. If a model
advertises a product he/she is able to work for any competitor unless an
exclusion fee is negotiated.
Test and Experimental Photography
A photographer is not entitled to use test and experimental photographs for
commercial purposes unless specific arrangements have been made in writing
with the agency prior to the photographic session.
Complaints
Any cause for complaint should be reported to the agency when it arises.
Complaints cannot be considered in retrospect.
Payment
1. On all invoices, payment is required within 30 days of the date of
invoice. A 10% credit charge per month will be added to all invoices not
settled within payment terms.
2. In all cases the person booking the model will be invoiced and solely
responsible for payment, unless otherwise agreed in writing at the time of
booking. We reserve the right to invoice the 'ultimate client' (i.e.
designer/manufacturer/owner of the product in question). All fees are for
the right to use pictures and, once agreed, are payable whether or not the
use is appropriated.
Provisional Bookings
Provisional bookings will be automatically cancelled if they are not
confirmed within 24 hours of the proposed booking or if a definite booking
is offered and the provisional cannot be confirmed.
Cancellation fees
If a booking is cancelled within three working days of the starting time the
full fee will be charged unless the same model is re-booked within 24 hours
in which case half the fee will be charged.
If a booking is cancelled outside the three day period but within five
working days of the starting time, 50% of the fee will be charged.
If a booking is cancelled outside the five day period, 25% of the fee will
be charged.
For trips and long bookings; if the booking is cancelled within a period
equal to the length of the booking, if longer than three days, then the full
fee will be charged.
Saturdays, Sundays and Bank Holidays are excluded from these calculations.
Weather permitting bookings
If a booking is 'weather permitting' this must be made clear at the time of
booking. At the first cancellation, half the fee is charged unless the
client fails to cancel in time to prevent the model's attendance, when the
full fee is payable. At the second cancellation the full fee is charged.
Model Release Form
The Model Release form/Booking voucher must be signed by the model and
client at the end of every booking.
Meals
Clients are responsible for models' meals on bookings.
Fashion Shows
Payment of the agreed fee confers the right to make use of a model's
services on the catwalk for the specified show and the right to use
photographs and video of the show for reporting purposes only. Any other
usage must be negotiated at the time of booking.
Videos
The normal daily rates will apply for all videos plus a buy-out to be
negotiated.
Insurance
The client is responsible for the models health and safety when the model is
travelling, or providing services in connection with the booking to the same
extent as if the model were an employee of the client. The client will
maintain adequate insurance cover to underwrite its obligations to the
model.
The agent is not responsible if the model fails to attend the booking. The
client is advised to insure against any loss which might result if the model
does not keep a booking because of ill health or some other reason.
Jurisdiction
These terms and conditions for booking and all other matters connected with
the bookings are governed by English Law and any dispute will be settled in
accordance with that law by a court in England.
Copyright
The photographer is not entitled to use any of the images he/she takes for
any usage beyond that agreed. The photographer to his extent agrees to
restrict use of his/her copyright and, if the model agency client is not a
photographer, the client is to draw these terms and conditions to the
attention of the photographer and obtain his/her agreement to them before
the shoot commences.
General
1. All fees are to be negotiated only with Sandra Reynolds Agency
2. It is not permitted to use the photographs for any purpose whatsoever
until all fees have been paid in full.
3. Whilst every endeavor is made to provide a satisfactory and efficient
service to clients we cannot be held responsible for a model's conduct on an
assignment.
4. We reserve the right to negotiate within the structure of these terms and
conditions.
5. These terms and conditions are without prejudice to any claim against the
client.
Please Note
As a supplier of services, these terms and conditions take precedence over
terms and conditions that may be received from the client even when those
terms and conditions have a similar clause to this.
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